Hong Kong Regulations

CHINESE MEDICINES REGULATION - SECT 13

Additional duties of holders of wholesaler licences in Chinese herbal medicines in respect of Schedule 1 medicines-keeping of records

(1) A holder of a wholesaler licence in Chinese herbal medicines in respect of
Schedule 1 medicines shall ensure that the following particulars in respect of
every transaction whereby a Schedule 1 medicine is acquired, received, sold or
distributed by him are recorded-

   (a)  the date of the transaction;

   (b)  the nature of the transaction;

   (c)  the name and quantity of the medicine acquired, received, sold or
        distributed, as the case may be;

   (d)  the name, address and telephone number of-

        (i)    the person who sells or distributes the medicine to him; or

        (ii)   the person to whom he sells or distributes the medicine, as the
               case may be;

   (e)  the reference number of the invoice or other document evidencing the
        transaction; and

   (f)  the balance of the medicine remaining in his possession after the
        completion of the transaction.

(2) The licence holder shall ensure that-

   (a)  the particulars mentioned in subsection (1) are recorded within 72
        hours after the completion of the transaction; and

   (b)  the record prepared pursuant to subsection (1) is retained in the
        premises to which the licence relates for a period of not less than 2
        years from the date of the transaction.

(3) The licence holder shall also ensure that-

   (a)  every transaction mentioned in subsection (1) is evidenced by an
        invoice or other document which contains the particulars mentioned in
        subsection (1)(a) to (e); and

   (b)  the invoice or other document evidencing the transaction is retained
        in the premises to which the licence relates for a period of not less
        than 2 years from the date of the transaction.