Hong Kong Regulations

OCCUPATIONAL RETIREMENT SCHEMES (CONSULTATIVE COMMITTEES) RULES - SECT 7

Proceedings of consultative committee

(1) Meetings of the consultative committee may be held at such times as the
chairman determines to discuss matters of general interest as regards the
scheme.

(2) The secretary shall send a notice to all committee members, the relevant
employer, the administrator and the designated person of the scheme not less
than 14 days before the date of each meeting of the consultative committee
specifying the place, date and time of the meeting and the matters to be
discussed.

(3) The quorum for a consultative committee meeting shall be 50% of the
committee members.

(4) If a quorum is not present at a consultative committee meeting, the
meeting shall be adjourned to the same day the following week.

(5) If a quorum is not present at the adjourned meeting, 3 committee members
present in person shall constitute a quorum.

(6) If the chairman or the secretary is not present at a committee meeting,
the committee members present may elect among themselves a member to act as
chairman or secretary.

(7) At a meeting of the consultative committee-

   (a)  each member present has one vote on a question before the committee;

   (b)  all decisions of the meeting are valid if they are made by a majority
        of votes of such members present; and

   (c)  if the votes of the committee members are equal, the chairman has a
        casting vote.

(8) The secretary shall keep minutes of the meeting at every meeting of a
consultative committee and, subject to any corrections, the minutes of a
meeting shall be confirmed as a correct record of the proceedings of the
meeting by the chairman at the next meeting of the committee.

(9) The consultative committee shall put up a notice at the place of work
informing all scheme members of any advice as regards the scheme which has
been given to the administrator by the committee. (Enacted 1993)