Hong Kong Regulations

OCCUPATIONAL RETIREMENT SCHEMES (CONSULTATIVE COMMITTEES) RULES - SECT 5

Election and tenure of committee members

(1) Scheme members may elect from among themselves members of the consultative
committee at the inauguration meeting and then at each annual meeting of
scheme members.

(2) Nomination of any scheme member for candidature as a committee member
shall be made in advance of the meeting in accordance with section  4 (5)(b)
or 6(4)(b), as the case may be.

(3) Election of committee members shall be by secret ballot.

(4) Ballot forms, in Form 4 in the Schedule, shall be issued to members
present in person or by proxy-

   (a)  in the case of the inauguration meeting, by the designated person; and

   (b)  at subsequent annual meetings of scheme members, by the secretary of
        the consultative committee or other committee member appointed by the
        consultative committee for the purpose of election or voting work.

(5) A ballot form that has been signed by the voter is invalid.

(6) Scrutineers shall be elected at the meeting concerned from among the
voting members to collect the ballot forms and count and check the votes.

(7) A consultative committee member shall cease to be a member if he-

   (a)  ceases to be a member of the registered scheme;

   (b)  becomes incapacitated by physical or mental illness;

   (c)  absents himself from 3 or more consultative committee meetings without
        the consent of the committee;

   (d)  resigns his office by notice in writing delivered to the secretary of
        the consultative committee.

(8) Subject to subsection (7), consultative committee members hold office
until the conclusion of the next annual meeting.

(9) The consultative committee may, if considered necessary, appoint a member
to fill the vacancy for the remaining tenure of the office.

(10) The committee members shall elect among themselves a member to act as the
chairman and a member to act as the secretary.

(11) The consultative committee shall, as soon as reasonably practicable after
its constitution, notify in writing the administrator and the relevant
employer of the scheme of its constitution. (Enacted 1993)