Hong Kong Regulations

MERCHANT SHIPPING (PREVENTION OF OIL POLLUTION) REGULATIONS - SCHEDULE 2

OIL RECORD BOOKS

(Past version on 30/06/1997).

[regulation 10(1)]

1. CONTENTS

APPENDIX I OIL RECORD BOOK (PART I)-ALL SHIPS-(MACHINERY SPACE OPERATIONS)

APPENDIX II OIL RECORD BOOK (PART II)-OIL TANKERS-(CARGO/BALLAST OPERATIONS)

2. NOTE Any reference in this Schedule to a regulation means a regulation of
that number in Annex I of the Convention.

________________

APPENDIX I

OIL RECORD BOOK (PART I)

MACHINERY SPACE OPERATIONS (ALL SHIPS)

Name of ship
...........................................................................
.............................................

Official Number
...........................................................................
.........................................

Gross tonnage
...........................................................................
............................................

Period From
..................................................................... to
................................................

OIL RECORD BOOK (PART I)

PART I-MACHINERY SPACE OPERATIONS

INTRODUCTION

Part I of the Oil Record Book is required to record machinery space operations
for every ship of 400 tons gross tonnage and above, other than oil tankers,
and every oil tanker of 150 tons gross tonnage and above.For oil tankers, Oil
Record Book Part II shall also be provided to record relevant cargo ballast
operations. The following pages list items which are, when appropriate, to be
recorded in the Oil Record Book in accordance with regulation 10 of the
Merchant  Shipping (Prevention of Oil Pollution) Regulations 1984. The items
have been grouped into operational sections, each of which is denoted by a
letter code. When making entries in the Oil Record Book, the date, operational
code and item number shall be inserted in the appropriate columns and the
required particulars shall be recorded chronologically in the blank space.
Each completed operation shall be signed for and dated by the officer or
officers in charge. Each completed page shall be signed by the master of the
ship. The Oil Record Book contains many references to oil quantity. The
limited accuracy of tank measurement devices, temperature variations and
clingage will affect the accuracy of these readings. The entries in the Oil
Record Book should be considered accordingly.

LIST OF ITEMS TO BE RECORDED

(A) BALLASTING OR CLEANING OF OIL FUEL TANKS 1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not, type of oil
previously carried. 3. Cleaning process- .1 Position of ship and time at the
start and completion of cleaning; .2 Identity of tank(s) in which one or
another method has been employed

(rinsing through, steaming, cleaning with chemicals; type and quantity of
chemicals used); .3 Identity of tank(s) into which cleaning water was
transferred. 4. Ballasting- .1 Position of ship and time at start and end of
ballasting; .2 Quantity of ballast if tanks are not cleaned; .3-.4 (Repealed
32 of 2000 s. 48)

(B) DISCHARGE OF DIRTY BALLAST OR CLEANING WATER FROM OIL FUEL TANKS REFERRED
TO UNDER SECTION (A) 5. Identity of tank(s). 6. Position of ship at start of
discharge. 7. Position of ship on completion of discharge. 8. Ship's speed(s)
during discharge. 9. Method of discharge- .1 Through 100 ppm equipment; .2
Through 15 ppm equipment; .3 To reception facilities. 10. Quantity discharged.

(C) COLLECTION AND DISPOSAL OF OIL RESIDUES (SLUDGE) 11. Collection of oil
residues- Quantity of oil residues (sludge) retained on board at the end of a
voyage, but not more frequently than once a week. When ships are on short
voyages, the quantity should be recorded weekly(1)- .1 Separated sludge
(sludge resulting from purification of fuel and lubricating oils) and other
residues, if applicable- -Identity of tank(s) ...........; -Capacity of
tank(s) ........... m3; -Total quantity of retention ........... m3; .2 Other
residue (such as oil residues resulting from drainages, leakages, exhausted
oil etc. in the machinery space), if applicable due to tank arrangement in
addition to .1- -Identity of tank(s) ..........; -Capacity of tank(s)
........... m3; -Total quantity of retention ........... m3. 12. Methods of
disposal of residues- State quantity of oil residues disposed of, the tank(s)
emptied and the quantity of contents retained- .1 To reception facilities
(identify port)(2); .2 Transferred to another (other tank(s) (indicate tank(s)
and the total content of tank(s)); .3 Incinerated (indicate total time of
operation); .4 Other method (state which).

(D) NON-AUTOMATIC DISCHARGE OVERBOARD OR DISPOSAL OTHERWISE OF BILGE WATER
WHICH HAS ACCUMULATED IN MACHINERY SPACES 13. Quantity discharged or disposed
of. 14. Time of discharge or disposal (start and stop). 15. Method of
discharge or disposal- .1 through 100 ppm equipment (state position at start
and end); .2 through 15 ppm equipment (state position at start and end); .3 to
reception facilities (identify port)(2); .4 transfer to slop tank or holding
tank (indicate tank(s); state quantity transferred and the total quantity
retained in tank(s)).

(E) AUTOMATIC DISCHARGE OVERBOARD OR DISPOSAL OTHERWISE OF BILGE WATER WHICH
HAS ACCUMULATED IN MACHINERY SPACES 16. Time and position of ship when the
system has been put into automatic mode of operation for discharge overboard.
17. Time when the system has been put into automatic mode of operation for
transfer of bilge water to holding tank (identify tank). 18. Time when the
system has been put to manual operation. 19. Method of discharge overboard- .1
Through 100 ppm equipment; .2 Through 15 ppm equipment.

(F) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM 20. Time of
system failure. 21. Time when system has been made operational. 22. Reasons
for failure.

(G) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL 23. Time of occurrence.
24. Place or position of ship at time of occurrence. 25. Approximate quantity
and type of oil. 26. Circumstances of discharge or escape, the reasons
therefor and general remarks.

(H) BUNKERING OF FUEL OR BULK LUBRICATING OIL 27. Bunkering- .1 Place of
bunkering; .2 Time of bunkering; .3 Type and quantity of fuel oil and identity
of tank(s) (state quantity added and total quantity of tank(s)). .4 Type and
quantity of lubricating oil and identity of tank(s) (state quantity added and
total content of tank(s)).

(I) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

NAME OF SHIP
...........................................................................
...................................... OFFICIAL NUMBER
...........................................................................
..............................

MACHINERY SPACE OPERATIONS

Date Code

   (letter) Item

   (number) Record of operations/signature of officer in charge

Signature of Master ........................ (L.N. 641 of 1994)

________________

APPENDIX II

OIL RECORD BOOK (PART II)

CARGO/BALLAST OPERATIONS (OIL TANKERS)

Name of ship
...........................................................................
...........................................

Official Number
...........................................................................
.......................................

Gross tonnage
...........................................................................
..........................................

Period From .......................................................... to
.........................................................

________________

OIL RECORD BOOK (PART II)

PART II-CARGO/BALLAST OPERATIONS

INTRODUCTION

Part II of the Oil Record Book is required to record cargo/ballast operations
for every oil tanker of 150 tons gross tonnage and above. Such a tanker shall
also be provided with Oil Record Book Part I to record relevant machinery
space operations. The following pages list items which are, when appropriate
to be recorded in the Oil Record Book in accordance with regulation 10 of the
Merchant  Shipping (Prevention of Oil Pollution) Regulations. The items have
been grouped into operational sections, each of which is denoted by a letter.
When making entries in the Oil Record Book, the date, operational code and
item number shall be inserted in the appropriate columns and the required
particulars shall be recorded chronologically in the blank spaces. Each
completed operation shall be signed for and dated by the officer or officers
in charge. Each completed page shall be countersigned by the master of the
ship. In respect of the oil tankers engaged in specific trades in accordance
with regulation 22 of the Merchant Shipping (Prevention of Oil Pollution) 
Regulations, the appropriate entry in the Oil Record Book shall be endorsed by
the competent Port State Authority.

NAME OF SHIP
...........................................................................
...................................... OFFICIAL NUMBER
...........................................................................
..............................

PLAN VIEW OF CARGO AND SLOP TANKS

(to be completed on board)

Identification
of the tanks Capacity
(m3)

Depth of slop tank(s)(m): (Give the capacity of each tank and the depth of
slop tank(s))

LIST OF ITEMS TO BE RECORDED

(A) LOADING OF OIL CARGO 1. Place of loading. 2. Type of oil loaded and
identity of tank(s). 3. Total quantity of oil loaded (state quantity added and
the total content of tank(s)).

(B) INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE 4. Identity of tank(s)- .1
From: .2 To: (state quantity transferred and total quantity of tank(s)) 5. Was
(Were) the tank(s) in 4.1 emptied? If not, state the quantity retained.

(C) UNLOADING OF OIL CARGO 6. Place of unloading. 7. Identity of tank(s)
unloaded. 8. Was (Were) the tank(s) emptied? (If not, state quantity
retained.).

(D) CRUDE OIL WASHING (COW TANKERS ONLY) (To be completed for each tank being
crude oil washed) 9. Port where crude oil washing was carried out or ship's
position if carried out between two discharge ports. 10. Identity of tank(s)
washed.(3) 11. Number of machines in use. 12. Time of start of washing. 13.
Washing pattern employed.(4) 14. Washing line pressure. 15. Time washing was
completed or stopped. 16. State method of establishing that tank(s) was (were)
dry. 17. Remarks.(5)

(E) BALLASTING OF CARGO TANKS 18. Position of ship at start and end of
ballasting. 19. Ballasting process- .1 Identity of tank(s) ballasted; .2 Time
of start and end; .3 Quantity of ballast received. Indicate total quantity of
ballast for each tank involved in the operation.

(F) BALLASTING OF DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY) 20.
Identity of tank(s) ballasted. 21. Position of ship when water intended for
flushing, or port ballast was taken to dedicated dean ballast tank(s)- 22.
Position of ship when pump(s) and lines were flushed to slop  tank. 23.
Quantity of the oily-water which, after line flushing, is transferred to the
slop tank(s) or cargo tank(s) in which slop is preliminarily stored (identify
tank(s)). State the total quantity. 24. Position of ship when additional
ballast water was taken to dedicated clean ballast tank(s). 25. Time and
position or ship when valves separating the dedicated clean ballast tanks from
cargo and stripping lines were closed. 26. Quantity of clean ballast taken on
board.

(G) CLEANING OF CARGO TANKS 27. Identity of tank(s) cleaned. 28. Port or
ship's position. 29. Duration of cleaning. 30. Method of cleaning.(6) 31. Tank
washings transferred to- .1 reception facilities (state port and quantity);(7)
.2 Slop tank(s) or cargo tank(s) designated as slop tank(s)

(identify tank(s); state quantity transferred and total quantity).

(H) DISCHARGE OF DIRTY BALLAST 32. Identity of tank(s). 33. Position of ship
at start of discharge into the sea. 34. Position of ship on completion of
discharge into the sea. 35. Quantity discharged into the sea. 36. Ship's
speed(s) during discharge. 37. Was the discharge monitoring and control system
in operation during the discharge? 38. Was a regular check kept on the
effluent and the surface of the water in the locality of the discharge? 39.
Quantity of oily-water transferred to slop tank(s) (identify slop tank(s).
State total quantity). 40. Discharged to shore reception facilities (identify
port and quantity involved).(7)

(I) DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA 41. Identity of
slop tank(s). 42. Time of settling from last entry of residues, or 43. Time of
settling from last discharge. 44. Time and position of ship at start of
discharge. 45. Ullage of total contents at start of discharge. 46. Ullage of
oil/water interface at start of discharge. 47. Bulk quantity discharged and
rate of discharge. 48. Final quantity discharged and rate of discharge. 49.
Time and position of ship on completion of discharge. 50. Was the discharge
monitoring and control system in operation during the discharge? 51. Ullage of
oil/water interface on completion of discharge. 52. Ship's speed(s) during
discharge. 53. Was a regular check kept on the effluent and the surface of the
water in the locality of the discharge? 54. Confirm that all applicable valves
in the ship's piping system have been closed on completion of discharge from
the slop tanks.

(J) DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH 55.
Identity of tank(s). 56. Quantity discharged of from each tank. (State the
quantity retained). 57. Method of the disposal- .1 to reception facilities
(identify port and quantity involved);(7) .2 mixed with cargo (state
quantity); .3 transferred to other tank(s): identify tank(s); state quantity
transferred and total quantity in tank(s); .4 other method (state which);
state quantity disposed of.

(K) DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS 58. Position of ship
at start of discharge of clean ballast. 59. Identity of tank(s) discharged.
60. Was (Were) the tank(s) empty on completion? 61. Position of ship on
completion if different from 58. 62. Was a regular check kept on the effluent
and the surface of the water in the locality of the discharge?

(L) DISCHARGE OF BALLAST FROM DEDICATED CLEAN BALLAST TANKS (CBT TANKERS ONLY)
63. Identity of tank(s) discharged. 64. Time and position of ship at start of
discharge of clean  ballast into the sea. 65. Time and position of ship on
completion of discharge into the sea. 66. Quantity discharged- .1 Into the
sea; or .2 To reception facility (identify port). 67. Was there any indication
of oil contamination of the ballast water before or during discharge into the
sea? 68. Was the discharge monitored by an oil content meter? 69. Time and
position of ship when valves separating dedicated clean ballast tanks from the
cargo and stripping lines were closed on completion of deballasting.

(M) CONDITION OF OIL DISCHARGE MONITORING AND CONTROL SYSTEM 70. Time of
system failure. 71. Time when system has been made operational. 72. Reasons
for failure.

(N) ACCIDENTAL OR OTHER EXCEPTIONAL DISCHARGES OF OIL 73. Time of occurrence.
74. Port or ship's position at time of occurrence. 75. Approximate quantity
and type of oil. 76. Circumstances of discharge or escape, the reasons
therefor and general remarks.

(O) ADDITIONAL OPERATIONAL PROCEDURES AND GENERAL REMARKS

TANKERS ENGAGED IN SPECIFIC TRADES

(P) LOADING OF BALLAST WATER 77. Identity of tank(s) ballasted. 78. Position
of ship when ballasted. 79. Total quantity of ballast loaded in cubic metres.
80. Remarks.

(Q) RE-ALLOCATION OF BALLAST WATER WITHIN THE SHIP 81. Reasons for
re-allocation.

(R) BALLAST WATER DISCHARGE TO RECEPTION FACILITY 82. Port(s) where ballast
water was discharged. 83. Name or designation of reception facility. 84. Total
quantity of ballast water discharged in cubic meters. 85. Date, signature and
stamp of port authority official.

NAME OF SHIP
...........................................................................
...................................... OFFICIAL NUMBER
...........................................................................
..............................

CARGO/BALLAST OPERATIONS

Date Code

   (letter) Item

   (number) Record of operations/signature of officer in charge

Signature of Master .................................. (L.N. 641 of 1994)
___________________________________________________________________________
______ Note:

(1) Only in tanks listed in item 3 of the Supplement to the Certificate in
Appendix I and II of Schedule 1, and item 3 of Supplements to the HKOPP 
Certificate in Appendix III and IV of Schedule 1.

(2)
Ships' masters should obtain from the operator of the reception facilities,
which include barges and tank trucks, a receipt or certificate detailing the
quantity of tank washings, dirty ballast, residues or oily  mixtures
transferred, together with the time and date of the transfer. This receipt or
certificate, if attached to the Oil Record Book, may aid the master of the
ship in proving an alleged pollution incident. The receipt or certificate
should be kept together with the Oil Record Book.

(3) When an individual tank has more machines than can be operated
simultaneously, as described in the Operations and Equipment Manual, then the
section being crude oil washed should be identified, e.g. No. 2 centre,
forward section.

(4) In accordance with the Operations and Equipment Manual, enter whether
single-stage or multi-stage method of washing is employed. If multi-stage
method is used, give the vertical arc covered by the machines and the number
of times that arc is covered for that particular stage of the programme.

(5) If the programmes given in the Operations and Equipment Manual are not
followed, then the reasons must be given under Remarks.

(6) Hand hosing, machine washing and / or chemical cleaning. Where chemically
cleaned, the chemical concerned and amount used should be stated.

(7) Ship's master should obtain from the operator of the reception facilities
which include barges and tank trucks a receipt or certificate detailing the
quantity of tank washings, dirty ballast, residues or oily  mixtures
transferred, together with the time and date of the transfer. This receipt or
certificate, if attached to the Oil Record Book, may aid the master of the
ship in proving that his ship was not involved in an alleged pollution
incident. The receipt or certificate should be kept together with the Oil
Record Book.