Hong Kong Regulations

POST SECONDARY COLLEGES REGULATIONS - REGULATION 2

Constitution

(Past version on 28/02/2003).
(Past version on 30/06/1997).

The constitution of every College shall include the following provisions-

   (a)  the following college bodies shall be constituted-

        (i)    a Board of Governors which shall be the supreme governing body
               of the College;

        (ii)   a College Council which shall be the executive body of the
               College administering the property and managing the general
               affairs of the College subject to the directions of the Board
               of Governors;

        (iii)  an Academic Board which shall regulate the academic affairs of
               the College subject to the financial control of the College
               Council; and

        (iv)   a Faculty Board for each faculty in the College which shall be
               responsible to the Academic Board for the teaching and general
               organization of the courses assigned to that faculty reporting
               thereon from time to time to the Academic Board;

   (b)  the College bodies specified in paragraph (a) shall be subject to the
        provisions in Table A relating to composition and standing orders-

TABLE A

College body Composition Statutory
meetings Convened
meetings Quorum Board of Governors. Not less than 10 nor more than 40. Once in
each academic year. The Chairman may convene at any time and shall do so on
written request of 5 members.
One-half of the members. College Council. Not less than 10 members nor more
than 25. Four times a year. The Chairman may convene at any time and shall do
so on written request of 5 members.
One-half of the members. Academic Board. - Once in every term. The Chairman
may convene at any time.
One-half of the members. Faculty Board. The Dean of each Faculty to be
Chairman of the Board of that Faculty. Once in every term. - -

   (c)  no act or resolution of any College body shall be in valid by reason
        only of any vacancy in, or any want of qualifications by or validity
        in the election or appointment of any member of such body;

   (d)  (i) the College bodies specified in paragraph (a) may establish such
        committees as they see fit;

        (ii)   a committee established under sub-paragraph (i) may be
               constituted partly of persons who are not members of the
               particular College body establishing it;

   (e)  there shall be the following officers-

        (i)    a President who shall be the principal academic and
               administrative officer, and who shall be appointed and
               dismissed by the Board of Governors on the advice of the
               College Council subject to the approval of the Permanent
               Secretary; (3 of 2003 s. 27)

        (ii)   a Vice-President;

        (iii)  a Chairman and Vice-Chairman of the Board of Governors;

        (iv)   a Chairman and Vice-Chairman of the College Council;

        (v)    a Chairman and Vice-Chairman of the Academic Board;

        (vi)   a Dean for each Faculty in the College; and either

        (vii)  an Academic Registrar;

        (viii) a Bursar;

        (ix)   a Librarian; or

        (x)    a Dean of Studies;

        (xi)   a Registrar;

        (xii)  a Librarian;

        (xiii) a Comptroller;

        (xiv)  a Dean of Students;

   (f)  all the officers specified in sub-paragraphs (vi) to (xiv) in
        paragraph (e) shall be appointed and dismissed by the College Council
        subject to the approval of the Board of Governors;

   (g)  (i) teachers shall be classified as senior lecturers, lecturers,
        assistant lecturers, tutors and demonstrators; and such persons shall
        be appointed by the College Council on recommendations of the Academic
        Board subject to the approval of the Board of Governors;

        (ii)   save for termination at the end of a period of probation the
               appointment of a teacher may be terminated by the College
               Council for good cause only, and in every case the College
               Council shall consider the recommendations of the Academic
               Board;

        (iii)  the minimum qualification of a teacher shall be a university
               degree;

        (iv)   teachers in receipt of full time salaries from the College
               shall not engage in outside practice for reward without the
               consent of the College Council and subject to such conditions
               as it may impose;

   (h)  (i) application for any person to be entered on the register of
        members of Boards of Governors or of members of College Councils shall
        be made to the Permanent Secretary by the Chairman of the Board of
        Governors on the instructions of the majority of the same of the
        prescribed form; (See Form 2)

   (i)  ) application for any person to be entered on the register of teachers
        shall be made to the Permanent Secretary by the President subject to
        the approval of the College Council on the prescribed form; (See Form
        3) (3 of 2003 s. 27)

        (i)    the College Council shall appoint as auditor a certified public
               accountant (practising) as defined in the
               Professional Accountants  Ordinance ( Cap 50), who shall audit
               the College accounts annually, and who shall hold office for
               one year but shall be eligible for re-appointment.

(76 of 1973 s. 3; 23 of 2004 s. 56)