Hong Kong Regulations

GRANT SCHOOLS PROVIDENT FUND RULES - RULE 4

Board of control

(Past version on 30/06/1997).

(1) The complete administration and control of the fund, subject to these
rules, shall be vested in a board of control composed of a chairman who shall
be nominated and replaced whenever it appears to be desirable by the
Grant Schools Council, the Permanent Secretary or his representative, the
Director of Accounting Services or his representative, and 8 additional
members who shall themselves be contributors. (3 of 2003 s. 15)

(2) There shall be a vice chairman who shall be nominated by the
Grant Schools Council out of the 8 additional contributory members and
replaced whenever it appears desirable. (G.N.A. 85 of 1955; G.N.A. 116 of
1961)

(3) The 8 additional members shall be nominated as follows-

   (a)  2 shall be nominated jointly by contributors who are members of the
        staff of Roman Catholic boys schools in Hong Kong;

   (b)  2 shall be nominated jointly by contributors who are members of the
        staff of Roman Catholic girls schools in Hong Kong;

   (c)  2 shall be nominated jointly by contributors who are members of the
        staff of the Diocesan Boys' School, the Diocesan Girls' School, St.
        Paul's Co-educational College, St. Paul's College, and St. Mark's
        School;

   (d)  1 shall be nominated jointly by contributors who are members of the
        staff of Ying Wa College, Ying Wa Girls' School, and the Methodist
        College;

   (e)  1 shall be nominated jointly by contributors who are members of the
        staff of St. Stephen's Girls' College and Heep Yunn School. (L.N. 87
        of 1976)

(4) The 8 additional members shall serve until the end of the annual general
meeting of the board held in the month of January 1962, and thereafter until
the end of each alternate annual general meeting of the board when such
members shall cease to serve but shall be eligible for renomination: Provided
that if such a member ceases to be a contributor or is unable or unwilling to
act, or resigns, or is absent for more than 3 months from Hong Kong, a
contributor may be nominated as a member in similar manner in his place.
(G.N.A. 116 of 1961; L.N. 10 of 1987)

(5) 5 members of the board shall form a quorum and the chairman or in his
absence the vice chairman shall have a casting vote. (G.N.A. 85 of 1955)

(6) The board shall regulate its own procedure and in the absence of the
chairman and the vice chairman a temporary chairman shall be elected from
amongst the members of the board. (G.N.A. 85 of 1955)

(7) An annual general meeting of the members of the board shall be held not
later than 31 August in each year. (L.N. 87 of 1976)

(8) The validity of any proceedings of the board shall not be affected by any
vacancy among the members thereof or by any defect in the appointment of any
member thereto.

(9) All questions coming or arising before any meeting of the board shall be
determined by a majority of the members present and voting thereon.

(10) For the purposes of the fund, the financial year shall be deemed to run
from 1 September in any year until 31 August next following. (L.N. 232 of
1997)