Hong Kong Regulations

NOTARIES PUBLIC (DISCIPLINARY TRIBUNAL PROCEEDINGS) RULES - SECT 16

Retention of documents pending appeal

(1) Unless a Tribunal otherwise orders, all documents and exhibits produced,
used or made in connection with any proceedings under these Rules must be
retained by the Tribunal or the clerk-

   (a)  until the time for an appeal under section 40M of the Ordinance has
        expired; or

   (b)  if an appeal is lodged, until the appeal is heard or otherwise
        disposed of, and thereafter must be deposited with the Secretary for
        safe keeping.

(2) The Secretary must retain the documents and exhibits for a period of not
less than 3 years after the date of their receipt. During that period, no
person may have access to the documents or exhibits without the
Tribunal Convenor's consent.