Hong Kong Ordinances

MOTOR VEHICLES (FIRST REGISTRATION TAX) ORDINANCE - SECT 4FA

Duty to keep records of sale and purchase of motor vehicles, accessories and taxable warranties

(1) A registered distributor and an associated person shall keep proper
records in respect of the distribution or sale of any motor vehicle by the
registered distributor or associated person, as the case may be, and the
fitting of any accessory to, or the provision of any taxable  warranty for,
the vehicle within 6 months after the first registration of the vehicle.

(2) The registered owner of a motor vehicle shall keep proper records in
respect of the purchase of the vehicle and the fitting of any accessory to, or
the obtaining of any taxable warranty for, the vehicle within 6 months after
the first registration of the vehicle.

(3) A person shall not be regarded as having kept proper records under this
section unless the person, in respect of each transaction for which record is
required to be kept-

   (a)  keeps all the invoices and agreements relating to the transaction; and

   (b)  records the particulars of-

        (i)    the names of the parties to the transaction;

        (ii)   the subject matter of the transaction, including in each case,
               the model and the registration mark or, where the registration
               mark is not available, the chassis number of the motor vehicle
               to which the transaction relates;

        (iii)  the date of the transaction; and

        (iv)   the value of the relevant motor vehicle, accessory or taxable 
               warranty, as the case may be.

(4) A record which a person is required by this section to keep shall be
retained for 30 months after the first registration of the vehicle to which
the record relates.

(5) Without prejudice to the generality of section 4H, an authorized person
may, for the purpose of ascertaining whether section  4D (2) or (2B) has been
complied with, require a person referred to in subsection (1) or (2) to
produce any record kept by the person under this section for his inspection.
(Added L.N. 59 of 2003 and 22 of 2003 s. 9)